Where your meeting goes, tool by tool.
Nine ways to get a record of a meeting, compared on where the speech becomes text, where the transcript lives, and whether the other people on the call are told. Facts come from each company’s public pages, checked November 11, 2026. Prices and features change; see each vendor’s site.
| Tool | Where speech becomes text | Where the transcript lives | Joins the call as a bot | Tells others on the call by default | Windows | Price per person |
|---|---|---|---|---|---|---|
| Larch | Your PC | A folder on your PC | No | No. You’re responsible for telling them. | Yes | $8 a month, billed yearly |
| Microsoft Teams with Copilot | Microsoft’s cloud, in your company’s tenant | Organizer’s OneDrive or SharePoint | No | Yes. Teams notifies participants when recording or transcription starts. | Yes | Varies by plan. Copilot is an add-on, from $18 on Business plans (promotional); see Microsoft for other plans |
| Granola | A transcription provider in the cloud | Notes stored in Granola’s service; audio isn’t saved | No | Optional setting you turn on (“Let people know you’re using Granola”) | Yes | $14 a month (Business) |
| Otter | Otter’s cloud | Otter’s cloud | Yes, or its desktop app without a bot | The bot appears as a participant; the desktop app records without one | Web and desktop app | $8.33 (Pro, billed yearly) |
| Fireflies | Fireflies’ cloud | Fireflies’ cloud | Yes, or its desktop app | The bot appears as a participant; the desktop app’s consent message is on by default | Yes | $10 (Pro, billed yearly) |
| Fathom | Fathom’s cloud | Fathom’s cloud | Yes, or bot-free on Mac | Varies by capture mode; see Fathom | Yes, through the bot (bot-free is Mac only so far) | $16 (Premium, billed yearly) |
| Plaud | Plaud’s cloud, from a recorder device or its desktop app | Plaud’s cloud storage | No. The recorder is a device; the desktop app records without a bot | Not described | Phone app, web app and desktop app | Devices $179 to $189; free tier, paid plans extra |
| Talat | Your PC | Your PC | No | Not described | Yes | $89 a year |
| Meetily | Your PC | Your PC | No | Not described | Yes | Free; Pro $10 a month, billed yearly |
What the table says
Larch and the other on-PC tools process speech on your PC by default. Teams and the bot-based tools notify participants by default. Larch does the first and leaves the second to you: you’re responsible for telling people on the call and following your company’s rules. If you need a tool that announces itself, use Teams or a bot.
When to use Copilot instead
Use Copilot in meetings your company hosts on Teams, if it’s turned on for you. Your IT team already manages it. Larch is for the calls Copilot doesn’t cover: meetings on Zoom or Meet, and Teams calls hosted by another company, where an outside attendee gets the recording or transcript only if the organizer shares it.
When a cloud notetaker fits better
If you want AI summaries, team sharing and mobile apps today, Granola, Otter and Fathom offer them. Larch 1.0 writes the transcript only.
Checked on 2026-11-11. Prices and features change; see each vendor’s site. Competitor facts come from each company’s own website, pricing page and help center. A cell that says “Not described” means the vendor’s pages we read do not say. If something here is out of date, write {support} and we’ll fix it. Product names belong to their owners; Larch is not affiliated with any of them.
Sources, checked 2026-11-11
- Microsoft Teams: learn.microsoft.com/microsoftteams/meeting-recording; microsoft.com/microsoft-365-copilot/pricing; support.microsoft.com recording article
- Granola: granola.ai/pricing; docs.granola.ai transcription
- Otter: otter.ai/pricing; otter.ai/desktop
- Fireflies: billing terms; desktop app without a bot
- Fathom: fathom.ai/pricing; fathom.ai/whats-new
- Plaud: Plaud Note Pro page; Plaud Desktop
- Talat: talat.app
- Meetily: meetily.ai